PRIVACY POLICY

Last updated: May 9, 2026

1. Introduction

The purpose of this Privacy Policy is to inform users of the adrien-malherbe.com website about how their personal data is collected, used, stored, and protected in accordance with the General Data Protection Regulation (GDPR – EU 2016/679).

By using this site, the user agrees to the practices described in this policy.

2. Data Controller

The data controller is:

Adrien MALHERBE
Email : email@adrien-malherbe.com
Adress : Freelancer based in Belgium

Business conducted via:

Smart Coop SCRL
Rue Coenraets 72
1060 Bruxelles — Belgique
TVA : BE0896.755.397

Official website: Smart Coop

3. Data Collected

The following data may be collected when the user visits the site:

Data provided voluntarily

  • first and last name;
  • email address;
  • phone number;
  • company name;
  • content of messages sent via forms;
  • information provided in connection with a request for a quote or service.

Data collected automatically

While browsing the site, certain technical information may be collected automatically:

  • IP address;
  • browser type;
  • device used;
  • pages viewed;
  • length of visit;
  • browsing data;
  • cookies and trackers.

4. Purposes of the processing

Personal data is collected for the following purposes:

  • respond to inquiries submitted via the contact form;
  • manage business communications;
  • prepare quotes or contracts;
  • handle administrative and accounting tasks;
  • improve the user experience;
  • analyze website traffic;
  • ensure website security;
  • comply with legal and tax obligations.

5. Legal basis for processing

The treatments provided are based on:

  • the user’s consent;
  • the performance of pre-contractual or contractual obligations;
  • compliance with legal obligations;
  • the legitimate interest related to the proper functioning and security of the website.

6. Data retention period

Personal data is retained only for as long as is necessary for the purposes for which it was collected.

For your information:

  • contact requests: up to 24 months;
  • customer data and billing information: in accordance with applicable accounting and tax requirements;
  • cookies: duration varies depending on the type of cookie.

7. Recipients of the data

Personal data may be accessed by:

  • to the website administrator;
  • to the technical service providers necessary for the operation of the website;
  • to the website host;
  • to Smart Coop for administrative and contractual management purposes;
  • to legally authorized authorities when required by law.

Data is never sold to third parties.

8. Data Hosting

The website is hosted by:

OVH SAS 2 rue Kellermann – 59100 Roubaix – France

Official website : OVHcloud

Certain data may be transferred outside the European Union via third-party services (analytics, email marketing, cloud tools, etc.). In such cases, appropriate safeguards are put in place in accordance with the GDPR.

9. Cookies

The website may use various types of cookies:

Strictly necessary cookies

Essential for the website to function.

Audience measurement cookies

Used to analyze website usage and improve its performance.

Example:

  • Google Analytics.

Third-party cookies

Enable the integration of third-party content:

  • YouTube videos;
  • Google Maps;
  • social media.

When required by law, the user’s consent is sought before non-essential cookies are placed.

Users can manage or delete cookies through their browser settings.

10. Data Security

Appropriate technical and organizational measures are implemented to protect personal data against:

  • unauthorized access;
  • disclosure;
  • loss;
  • destruction;
  • or any misuse.

However, no data transmission over the Internet can be guaranteed to be completely secure.

11. User Rights

In accordance with the GDPR, users have the following rights:

  • right of access;
  • right to rectification;
  • right to erasure;
  • right to object;
  • right to restriction of processing;
  • right to data portability;
  • right to withdraw consent at any time.

Please direct any inquiries to:

email@adrien-malherbe.com

Proof of identity may be requested if there is reasonable cause for doubt.

12. Filing a complaint with the competent authority

If the user believes that their rights have not been respected, they may file a complaint with:

Data Protection Authority

Official website :
Data Protection Authority

13. Changes to the Privacy Policy

This Privacy Policy may be amended at any time to ensure compliance with applicable laws or in the event of changes to the website and the services offered.

The applicable version is the one published on the website on the date of access.